Monthly Bulletin - June 2018

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Our monthly bulletin provides a summary of activities & accomplishments for the department of Information Technology Services.

User Services

  • Supported the June 16 T&I “Staff Appreciation Day” and facilitated the Tech-E Award process
  • Worked with cloud printing vendor WEPA who has agreed to provide us with a FREE demo unit for 3 months
  • Piloting a new, “small form factor” instructor PC in some classrooms which could make future upgrade and replacement less expensive 
  • Encouraged IT Staff to participate in the most recent Six Sigma “Green Belt” training.  To date, eight IT staff members have completed the training
  • Deployment of new computers as part of the Summer Refresh Effort is well underway
  • 25% of active PCs on campus are now running Windows 10
  • Closed Ticket Analysis for the Spring 2018 semester: 4676 TOTAL
    • Academic Technology Services: 126
    • ASG: 569
    • AV/Classrooms: 294
    • Desktop: 1429
    • Financial Services: 16
    • HelpDesk: 550
    • InfoSec: 220
    • Infrastructure: 857
    • Institutional Effectiveness: 31
    • Labs: 103
    • myCI: 140
    • Other: 8
    • Web: 333

Application Services

  • Application Services project team attended a pre-kickoff meeting for Grey Heller ERP Firewall implementation project (also part of Information Security)
  • Team met to review handling of Integration Broker recurring error cleanup
  • Team continues to address ongoing requests from Enrollment Management, Financial Aid, and IRPE.
  • Neal Fisch attended the CSU Technical User Group in-person meeting on 6/7
  • Shawn Bochat addressed an ongoing issue with Dolphin CareerLink
  • Shawn Bochat continued assisting with CI’s Smart Planner post implementation

Infrastructure

  • Assisting PD and Parking Services with re-wiring of Police Department EOC trailer
  • Specified and installed new UPS (battery backup) at Broome Chiller plant
  • Configured and provided network resources as well as provided oversight of access control projects at University Hall President’s suite, Yuba Hall and Bell Tower East CAPS suite
  • One of the uninterrupted power supplies (UPS2) for the Data Center suffered failure after planned power outage; working with contractor on repairs
  • Participated in Law Enforcement Torch Run for Special Olympics
  • Provided consultation services to Police Department for new body cameras in interview room camera systems 
  • Upgraded firmware on network core switches
  • Preparation work for pilot program of WEPA printing solution
  • Final preparation, test/evaluation and migration from Cisco Ironport to Microsoft Exchange Online Protection for campus email spam protection
  • Ongoing effort to upgrade campus servers to latest applicable operating system.
  • Fileshare migration preparation
  • Worked with vendor to upgrade Blackboard Transact (software database)
  • Enabled single sign-on for a variety of new services for campus
  • Ongoing testing of Duo Multifactor Authentication service on VPN and single sign-on

Information Security

  • Team continues to address security requests/incidents related to email phishing and other end user actions
  • Duo Multi-Factor Authentication project: added additional members from T&I and DBFA to DUO Multi-Factor Authentication Proof Of Concept pilot group; work continues on final DUO end-user documentation
  • Began proof of concept for Palo Alto Networks Aperture cloud access service broker tool to replace CI’s current service from Cloudlock
  • Assisted User Services with the following security related items:
    • WEPA printing station proof of concept
    • Security hard drive disposal solution – setup contract revision with current vendor Shred-It for drive shredding
  • Met with User Services to discuss Windows 10 standard configuration rollout
  • Met with User Services to discuss encryption of computers
  • Reviewed current status of CI’s use of WhiteHat Security services for scanning CI’s main websites with Web Services
  • Met with Financial Systems staff to re-start Blackboard eAccounts project and procurement
  • Met with Phil Hampton to discuss data security requirements/implications for CalPass Grant
  • Met with Araceli Espinoza-Wade from Project PROMESAS to review data security requirements to support their research grant
  • Attended the monthly CSU Information Security Advisory Committee (ISAC) Monthly call
  • Attended two CSU ISAC Policy and Standards review meetings this month
  • Continued project rollout planning for PhishMe phishing awareness service.
  • Began T&I Business Practice annual assessments
  • Addressed regular monthly audits

Project Management

  • TrackIT migration: team has been completing service catalog buildout and quality assurance testing in preparation for July 26-27 cutover of Help Desk ticketing from TrackIT to TeamDynamix, and launch of the updated TeamDynamix service catalog. Training for ITS staff is scheduled in the coming weeks, and further communication to the campus is forthcoming. 
  • In conjunction with User Services team, ID Card Printer Hardware and Software upgrade project (Multicard/Rockwest/Badgepass) was completed and is ready for closure. 2 new card printers were added, doubling the existing ID card printing capabilities.
  • In conjunction with the infrastructure team, deployed new Microsoft spam filtering. Most web applications have been updated to use the new Microsoft mail exchange (MX) records to ensure continuous mail delivery; existing Ironpoint MX records will continue to function until remaining applications are migrated.
  • In conjunction with Infrastructure team, Blackboard Transact upgrade was completed successfully on 6/1. This upgrade enables support for 2 campus card projects: Online ID Photo Submission & migration from JSA to Blackboard Accounts for Dolphin OneCard self-service.
  • In cooperation with the Division of Business & Financial Affairs, launched a new Card Services service management and incident reporting process in TeamDynamix on 6/4. See: https://ci.teamdynamix.com/TDClient/Requests/ServiceCatalog?CategoryID=8267
  • RSS Risk Safety Solutions: implementation is progressing. Single sign on has been enabled. 1st training scheduled for end of July with Peer Gerber’s team. Coordinating with Peer and Nancy Gill to develop a communication plan for faculty, lab technicians, and facilities personnel.
  • Working with Information Security on PhishMe communication and rollout plan.
  • CI Fileflow (Perceptive Content) implementation: Infrastructure & Web Services team members were able to configure single sign on using myCI; however, due to a bug in Perceptive web client, it cannot be enabled until the bug is repaired. Currently negotiating change requests with vendor and team related to color scanning; data encryption; and file format export process for Phase 2 (intelligent capture of transcripts). Two brief outages of the system happened over the last month; investigation so far has been inconclusive, and we are monitoring and researching the issue with our implementation partner Shamrock Solutions. Working with vendor to complete design document and finalize dates for Phase 2 (go-live still expected at end of September).
  • Med+Proctor PeopleSoft integration project has been put on hold, due to changes in Student Affairs Wellness program leadership.
  • Salesforce integration project was cancelled by Extended University.  
  • Fall 2018 major IT project review cycle (for projects set to start or continue between 1/1 and 6/1/2019) is now open for new submissions; more information is available here: https://www.csuci.edu/its/projects/2018fall.htm

Web Services

  • ​ myCI 3.1: go-live date has been scheduled for 8/3. Changes include new ability to pin favorite services; new search for services; and visual design changes (including retirement of the legacy “old layout”). Detailed release notes can be found at https://www.csuci.edu/its/myci/myci31-release-notes-2018.htm
  • Working with Infrastructure & Information Security to resolve security issues discovered by regular automated security scanning; many were resolved by the move to Microsoft Azure infrastructure.
  • Migration to new web site search engine Searchblox (replacing Google Search Appliance for web site search on www.csuci.edu and related sites) is underway. Migration deadline was extended from 7/1 to 7/25 by the Chancellor’s Office. Team has completed initial Searchblox training is working on configuring search widget.
  • Development of new Nursing Program check-in/check-out functionality to help ensure HIPAA compliance is 75% complete. 
  • Launched updated version of CI Social Stream, which fixed some functionality which was broken due to Facebook API changes.
  • Completed web site renaming from Division of Technology & Innovation to ITS

Administration (AVP’s office)

  • Announced new organizational structure for information technology, reporting to the Division of Business & Financial Affairs. The Division of Technology & Innovation has been renamed to Information Technology Services (ITS). Jill Leafstedt and the Teaching & Learning Innovations team will now report to Provost Geoff Chase but will remain co-located in Solano Hall and continue to closely collaborate with ITS. Peter Mosinskis has been appointed as the Interim Assistant Vice President for Information Technology Services (AVP for ITS). Herb Aquino is returning to his previous position as Director of Technology Infrastructure. Herb will continue to lead both the infrastructure team as well as the Solution Center. Tara Hughes and Anderson Hanchett will continue to report to Herb. Dawn Canfield will report to AVP for ITS and will continue to lead User Services team as the Manager of User Services.
  • Held open office hours for ITS staff on 6/29 to discuss transition and answer questions
  • Updated organization chart and published new reporting structure to ITS web site. 
  • Brendan Aldrich, Chief Data Officer for the California State University system, will be visiting CSUCI on 7/12 to meet with selected academic and administrative stakeholders to discuss data and the power of creating a “data democracy” for the CSU
  • Participated in the Council on Library & Information Resources (CLIR) Leading Change Institute from June 3-8 in Washington DC
  • Accepted to present at the 2018 Educause national conference on the topic of “Launching a Project Management Office: Lessons from the Front Lines”.
  • Scheduled to lead a breakout session in July at the 2018 CSU Technology Conference in Sacramento on Enterprise Service Management.  

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